How to create a listed event & managed production
Publish your performances, concerts, workshops, dance jams, and festivals on Venue Family. Whether you need an independent listed event with instant ticketing or a full-scale managed production with venue staffing and technical staff, this complete walkthrough covers every step.
Choose listed for rapid independent publishing, or managed for full theater staff & shift scheduling.
Sell tiered tickets, free RSVPs, or sliding-scale donations with Stripe checkout, or link external tickets.
Book partner venues, request access, or create an instant unmanaged venue from any street address.
Separate public showtimes from facility load-in/out windows to eliminate calendar double-bookings.
Gather these 5 elements before opening the creation form to publish your event seamlessly.
A clean, engaging headline and a 1-sentence summary displayed across the discover calendar.
Target 1920×1080 (or 1200×628), up to 10MB (PNG/JPG/WEBP). Center key visual elements in the middle 70%.
Load-in setup hour, doors open time, performance showtime, and post-event breakdown end time.
Decide on Free RSVP, Fixed Tier (e.g. $20 GA / $35 VIP), Sliding Scale donation, or external ticket link.
Names of performers to tag so the show displays automatically under their Artist Discovery showcase.
Choose the right workflow depending on whether you need venue operational staff or independent promotional publishing.
| Feature / capability | Listed event ★ | Managed event |
|---|---|---|
| Ideal For | Independent producers, workshops, rehearsals, touring shows | Full theater productions, venue-staffed series, mainstage festivals |
| Venue tech staff (Sound/Lights) | Not required (Self-managed) | Included / Staffed by venue |
| Volunteer & staff shift scheduling | Optional / self-contained | Integrated 7shifts & Volunteer Rosters |
| Director & finance sign-offs | Instant publishing (No sign-off needed) | Multi-tier director and technical approvals |
| Public calendar & discovery feed | Yes — Live on /events/discover | Yes — Live on /events/discover |
| Stripe checkout & QR ticket scanning | Yes — Full digital box office | Yes — Full digital box office |
| Performer showcase tagging | Yes — Automatic show sync | Yes — Automatic show sync |
Click either mode below to expand tailored instructions for your event type.
Best for: Workshops, rehearsals, open mics, dance socials, independent album releases, and self-contained community gatherings.
Best for: Full theatrical productions, curated venue concerts, staged dance performances, multi-act festivals, and venue-produced programming.
How to select an owned space, request partner venue access, or register an off-site location request.
Any venue or child room owned by your organization appears immediately in the venue picker tree. You can select the entire building or check individual sub-spaces (such as Main Stage, Studio B, or Lobby).
If you want to host your event at a partner venue that allows external bookings, select it and click "Request Access". This sends an in-platform access proposal to the venue manager with your message and dates.
Use Google Places autocomplete to type any street address. If the venue is unclaimed, click "Use This Venue". If the address is brand new, submit an Unmanaged Location Request to create an unclaimed directory entry instantly with a use grant for your show.
Why unmanaged location requests exist:
Producers often hold events in community parks, rented churches, pop-up warehouses, or living rooms. An Unmanaged Location Request registers the real address for your attendees’ maps and directions while generating an immediate use grant so you can publish your event without waiting for building owners to sign up.
Understanding the critical difference between what ticket buyers see and how space reservations are calculated.
These are the official performance times displayed on your public event page, directory search results, calendar feeds, and ticket confirmations.
The complete physical block during which you occupy the building. This protects your space from overlapping rehearsals and calculates accurate hourly rental pricing.
Crucial step: Clicking "commit dates"
Selecting a date on the calendar places it into a pending queue. You must click "Add Date" / "Commit Dates" to officially lock each day and room into the event model. For multi-day runs, repeat this for each performance date.
Configure technical gear packages and understand how rental price estimates are calculated.
Venues configure optional and required packages to cover sound engineering, stage lighting rigs, projector rentals, cleaning fees, and security. Packages can be bundled per day, per booking, or per hour.
The numbers and totals generated by the public Rental Quote Calculator are ballpark estimates and planning projections, NOT guaranteed or binding contract numbers. Final rental pricing is determined exclusively by the venue manager during booking review. Your final quote will reflect verified non-profit discounts, custom load-in schedules, custodial needs, holiday rates, and refundable security deposit terms.
8 Simple steps to create & publish
Everything you need to know about setting up your listing, managing dates, adding ticket tiers, and going live.
Log into your Venue Family account and open your Dashboard. If you belong to multiple organizations, select the workspace producing this event from the organization dropdown. In the main navigation, stay on the Events tab and click the Create Event button.
In the creation modal, choose Listed event for self-contained community productions that do not require venue staffing, or select Managed Event if your venue will provide sound engineers and volunteer shift coverage.
Provide your event’s public name, genre tags (e.g. Live Music, Dance, Theater, Workshop), age policy (All Ages, 18+, 21+), and rich text description. Use formatting to highlight performance schedules, intermission times, and parking guidance.
Select your venue, assign specific rooms, set public door and showtimes, and configure load-in / cleanup hours. Remember to click "Add Date" to commit each performance date.
Review available venue equipment packages such as sound PA systems, theatrical lighting, projection, or cleaning services. Remember that calculator totals are ballpark projections pending manager review.
Upload your 16:9 landscape promotional banner (1920×1080 recommended, up to 10MB). High-quality imagery significantly improves click-through rates across discovery feeds.
Create ticket tiers (General Admission, Early Bird, VIP), configure sliding scale pricing, or link an external ticket URL. Tag performing artists so the show syncs to their public profile.
Hit Publish! Your show is live on the public discovery calendar. Share your event link, embed ticket widgets on your website, and track real-time sales on your dashboard.
Save time drafting your event description. Click Copy, paste into Step 3 of the creator, and fill in your details.
Sample text, in English. Copy it and adapt it to your own wording.
Join us for an unforgettable evening of live music featuring [Headlining Artist] with special guest [Opening Act] at [Venue Name].
SCHEDULE:
• 6:30 PM: Doors Open & Bar Service
• 7:30 PM: [Opening Act]
• 8:45 PM: [Headlining Artist]
TICKETS:
• Early Bird: $15 (Limited quantity)
• General Admission: $20 Advance / $25 at the Door
• Sliding scale available at the door — no one turned away for lack of funds.
VENUE NOTES:
All ages welcome. Full non-alcoholic and craft beverage bar available. Street and garage parking within 2 blocks. Accessible entrance via [front lobby].
Sample text, in English. Copy it and adapt it to your own wording.
Explore [Theme, e.g. Contact Improvisation & Somatic Grounding] in this inclusive 2-hour guided movement session led by [Facilitator Name]. Suitable for all levels — no prior experience required.
WHAT TO EXPECT:
• Gentle guided warm-up & vocal centering
• Partner movement explorations and active listening
• Integration circle and tea
WHAT TO BRING:
• Comfortable clothes you can move in (barefoot or socks)
• Water bottle & personal journal if desired
• Blankets and cushions are provided by the studio
REGISTRATION:
$25 per session or $80 for the 4-week series. Space is limited to 24 participants to ensure comfortable movement room.
Common questions about listed events, ticketing, and limits.
A managed event includes complete venue operations: lighting engineers, audio technicians, volunteer shift scheduling, facility management, and director approvals. A listed event is designed for producers who only need a public listing, date publishing, online ticket sales, and promotional media without requesting venue staffing.
Ticket sales are processed by Stripe. When your organization connects its Stripe account under Finance, ticket revenue is paid out to you on your payout schedule. You can also see sales, guest lists and order summaries as they come in.
Each plan includes a monthly number of listed events: 12 on Free, 25 on Base, 50 on Medium, 120 on Large and 300 on Pro. On a paid plan you can go past it and each extra is billed at your plan's rate; the form tells your team before they submit.
Yes! If you are already selling tickets through Eventbrite, Ticket Tailor, Pretix, or your own box office, you can enter your external ticketing URL during setup. The public event page will feature a "Get Tickets" button that directs attendees straight to your ticketing provider.
Venue Family is not owned, developed, or controlled by Eventbrite, and we are not an Eventbrite partner.
Not yet. The kind is set when the event is created. If an event grows, create it again as a managed event.
Our support team can walk you through managed staffing options, rental cost estimates, unmanaged location requests, or ticketing questions.
List your event on Venue Family today and reach a passionate audience of arts and culture enthusiasts.