Whether you manage a historic theater, run a vibrant dance studio, operate a community hall, or lead an independent arts production company, Venue Family empowers your space. Learn how to create your organization workspace, configure venues and stages, claim existing listings, and unlock automated rental bookings.
Define parent venues with multiple sub-spaces, studios, classrooms, and stages.
Renters calculate transparent pricing and submit booking inquiries directly from your listing.
Admins, managers, front-of-house staff, and volunteers have tailored permission sets.
Connect Stripe to receive direct deposit for rental inquiries and box office tickets.
Gather these 5 essential elements before creating your venue listing for a smooth setup experience.
Your legal organization or non-profit name, tax entity, and bank account for automated direct deposit.
Street address for geocoding, total square footage, standing and seated guest capacities, and ADA accessibility.
Base hourly rates, minimum booking hours, non-profit or community discounts, and security deposit terms.
Sound PA, stage lighting grid, projector, microphones, piano, dressing rooms, and chair/table counts.
16:9 landscape hero photo (stage/hall in full lighting) plus gallery images of green rooms, sound booth, and foyer entrance.
How organizations, parent buildings, and individual stages or studios connect in Venue Family.
Your non-profit, collective, or venue operating company.
The physical building, hall, or theatrical complex.
Individual rooms bookable separately or as bundles.
How rates, equipment add-ons, and non-profit discounts flow down from parent venues to child rooms.
Each space sets its own base hourly rental fee (e.g. $150/hr for the Main Stage, $45/hr for the dance studio). You can enforce minimum booking windows (such as a 3-hour minimum for performances and 2-hour minimum for rehearsals) to ensure bookings cover staffing and cleaning overhead.
Packages defined at the parent venue level (such as Sound Engineer Technician, Lighting Rig, Projector, or Custodial Cleanout) automatically cascade down to every child room. A space can either inherit parent packages or introduce child-specific gear.
Offer sliding scale, 501(c)(3) non-profit, or multi-day discounts (e.g. 20% off rentals). Renters can claim discounts during intake, but discounts remain provisional until venue administrators verify eligibility and lock the binding contract.
Configure refundable security deposits (typically $250 to $500 held on card) alongside payment schedules (e.g. 50% deposit upon contract signature, remaining balance due 14 days before showtime).
Step-by-step instructions for taking over an unclaimed venue in our directory and completing the listing subscription.
Visit the unclaimed venue page and click Apply to Manage This Venue. Provide your organization and contact details.
Our platform administrators verify your association with the space and approve the ownership claim.
Receive a checkout link to start the venue listing subscription ($20/month, billed through Stripe).
The venue is permanently assigned to your organization with full administrative authority.
Complete these 10 essential tasks immediately after taking over a venue to ensure seamless public discovery and quote intake:
Reference standard venue configurations and pricing structures across common performing arts and community spaces.
| Space type | Capacity | Typical hourly rate | Included tech & gear | Deposit & minimums |
|---|---|---|---|---|
|
Main auditorium / stage
|
150–500+ guests
|
$125 – $350 / hr
|
Full PA, DMX lighting grid, sound booth, dressing rooms
|
4-hr min • 50% deposit
|
|
Black box theater
|
50–120 guests
|
$65 – $150 / hr
|
Modular seating risers, basic theatrical lighting, 2–4 mics
|
3-hr min • 25% deposit
|
|
Dance / rehearsal studio
|
15–45 guests
|
$30 – $75 / hr
|
Sprung hardwood floor, wall mirrors, Bluetooth audio, cubbies
|
2-hr min • Card on file
|
|
Lobby / gallery / multi-use
|
40–100 guests
|
$45 – $120 / hr
|
Track gallery lighting, bar/concessions counter, ambient speakers
|
2-hr min • $200 deposit
|
Create your collaborative workspace and invite team members.
You can create an organization in three quick ways on Venue Family:
When registering a new account, enter your organization name during the onboarding checkout.
Open Profile Settings, scroll to Organization Management, enter your organization name, and click Create Organization.
Click your current organization in the top navigation bar to open the switcher and create a new workspace.
As the creator, you are automatically assigned the role of Organization Admin with complete administrative authority.
Collaborate with your full staff by inviting them via email with precise permissions tailored to their responsibilities:
Walk through each field in the Venue Creator to publish your space.
In your organization console, navigate to Venues in the sidebar, then click the "New Venue / Location" button. You can also directly access the creator at /org/create-location.
Provide your venue’s core identity and physical location:
Clear specifications help event producers evaluate if your space fits their production requirements:
Does your venue house multiple studios, rooms, or performance stages? Enable "Child Locations" in the creator. You can define each sub-space (such as "Main Stage", "Rehearsal Studio A", "Black Box") with its own unique capacity, square footage, hourly price, and photography. Renters can choose to quote individual spaces or bundle them together.
Visuals are the number one factor in converting rental inquiries. Upload a wide landscape hero photo (PNG, JPG, or WEBP up to 10MB) showing the room filled with performance lighting or audience seating, followed by gallery images of the stage, sound booth, dressing rooms, and foyer.
Click Create Location to publish your venue! It is immediately discoverable in the Find a Venue directory with full search filters. Event organizers can now use the Rental Quote Builder to check date availability, estimate hourly costs, and submit direct booking inquiries into your organization dashboard.
Coordinate front-of-house staff, volunteer crews, and technical engineers with tailored roles and scopes.
Every team member has a tailored role (Admin, Manager, Staff, Member, Tech) and an assigned Scope:
Venue Family provides complete day-of-show staffing tools for live production:
Copy and adapt these standard policy clauses and booking communications directly into your rental contracts and automated inquiry emails.
Sample text, in English. Copy it and adapt it to your own wording.
1. NOISE & CURFEW: Amplified sound must cease strictly by 10:00 PM on weeknights (Sun–Thu) and 11:00 PM on weekends (Fri–Sat) per municipal sound ordinance.
2. LOAD-IN & BREAKDOWN: All setup and breakdown must take place within the rented booking window. Early arrival and late departures will be billed at 1.5x the hourly rate.
3. SMOKING & OPEN FLAME: Smoking, vaping, open flame, haze, and pyrotechnics are strictly prohibited without prior written permit and facility manager sign-off.
4. CAPACITY: The stated guest capacity limit must never be exceeded under any circumstances.
Sample text, in English. Copy it and adapt it to your own wording.
1. TRASH & RECYCLING: Renter is responsible for bagging all trash and recycling, placing bags in exterior dumpsters behind the facility.
2. LOAD-OUT INSPECTION: The space must be returned in the exact condition received. A post-event walkthrough will be conducted with our venue host.
3. SECURITY DEPOSIT: A refundable $250–$500 security deposit is held on file. Deductions will apply for trash left on site, floor scuffs, or overtime.
4. ALCOHOL & PERMITS: Alcohol may only be served if permitted by local ABC regulations and accompanied by a licensed, insured server.
Sample text, in English. Copy it and adapt it to your own wording.
Subject: Thanks for inquiring about renting [Venue Name]!
Hi [Name],
Thank you for your interest in hosting your upcoming event at [Venue Name]! We have received your rental request for [Requested Date].
Here is a quick overview of our space and terms:
• Estimated Rate: $[Hourly Rate]/hour (with a [X]-hour minimum)
• Included: Sound PA system, stage lighting, [X] chairs, and high-speed Wi-Fi
• House Rules: Curfew at 10:30 PM, self-cleanup required, refundable security deposit held on file
To finalize your booking or schedule a walk-through tour, please reply to this email or review our booking portal.
Warmly,
[Your Name / Team]
[Venue Name]
Everything you need to know about managing organizations and venues on Venue Family.
Yes! An organization can own and manage multiple distinct physical venues or properties. Each venue can have its own address, sub-spaces, amenities, and hourly pricing, while sharing your organization’s central team members, financial accounts, and billing.
If your venue is already indexed in the directory as an unclaimed location, do not create a duplicate listing. Instead, navigate to the venue’s page and click "Apply to Manage This Venue". Our team will verify your relationship with the venue and transfer ownership directly to your organization.
Prospective renters visit your public venue listing and open the Rental Quote Builder. They pick their dates, times, needed rooms, and add-on packages. The quote calculator computes the estimated total, and when submitted, an inquiry is routed directly to your organization console where managers can accept, modify, or send contracts for electronic signature.
Venue Family integrates directly with Stripe Connect. Under Finance, link your organization’s bank account. When renters pay security deposits, hourly rental fees, or event attendees buy tickets, funds are deposited directly to your bank account with complete automated accounting ledgers and settlement reports.
Yes! Venue Family provides an official WordPress plugin and responsive iframe embeds so your public calendar, venue quote builder, and booking forms display seamlessly on your custom website domain.
Our support team can help you verify your organization, map venues and their spaces, configure custom rental rates, or process an unmanaged venue takeover.
Join venues, collectives, and producers across Venue Family to streamline bookings, simplify operations, and empower creativity.